Seasonal pricing: different tour prices for different dates
A season gives a date range prices of its own, such as a high-season and a low-season price. You add seasons and enter their prices under Tours → Seasons. Seasons can also repeat every year.
Two kinds of seasons
Each season applies either to all other tours or to the tours you select:
| Applies to | What it prices |
|---|---|
| All other tours | Every tour and add-on that no season for selected tours includes. These seasons follow one another, with no gap. |
| Selected tours | Only the tours and add-ons you pick, on dates of their own. |
Tours, add-ons and rentals
If your business has add-ons or rentals, Applies to offers All items and Selected items instead, with a choice for each kind of product you have:
- All items: tick what its seasons price, Tours, Add-ons and Rentals. What you untick keeps its own prices on these dates.
- Selected items: pick the Tours, Add-ons and Rentals it prices. A rental you pick leaves the seasons for all items: only this group's seasons price it, as for a tour.
- To change the kinds later, click Edit season group on the group for all items. Unticking a kind deletes its prices in those seasons: the window lists them first, and nothing changes until you click Confirm.
Each season lists your rentals under Rentals, with the same cards as the rental's Rates. Type their prices for the season and click Save at the top of the page. Where seasons price a rental they hold its only prices: on a date no season covers, or in a season without its price, it can't be booked. A new season starts with the prices of the season before it in its group. A rental's rates are set on its own page.
Adding seasons
- 1
Add a season group
Click Add season group and choose what it Applies to.
- 2
Set its dates
Enter From and To. For Selected tours, also pick the Tours and Add-ons, then click Save.
- 3
Add the next season
Click Add season on the group. The new season starts the day after the group's last one ends: you set its end.
Seasons that repeat every year
A season group can repeat every year. Its seasons then have dates without a year, such as 1 December to 31 March, and apply on those dates every year, across New Year too.
- 1
Make the group repeat
Tick Repeats every year when you add a season group, and set its Date range. Later, the pencil on the group (Edit season group) switches it: it is the group’s setting, so its seasons all repeat or none do.
- 2
Add the next season
Click Add season on the group. Add seasons until they cover the whole year, or leave days without a season.
On a group with several seasons, ticking or unticking Repeats every year keeps the season you choose, by default the one in use, and its prices; you can change its dates there. The group’s other seasons and their prices are removed when you save: the window lists them first, and nothing changes until you click Confirm.
- On days no season covers, tours show Price unset every year.
- In years without 29 February, a season that ends on that day ends on 28 February, and one that starts on it starts on 1 March.
Entering a season's prices
Click a season to open its prices: one row per tour or variant, with a Private and a Group column. Enter the prices, then click Save at the top of the page.
- Base and Extra p/p: a price with a formula.
- Tiered and Edit: prices by party size, in a window that saves them itself.
- p/p: one price per person, on a group tour or on a private one priced Per person.
- Not using seasons: the tour or add-on sells at its own price.
Pick a number of passengers in Example price, at the top of the page: each price then shows what such a booking costs. A tour or add-on whose Adult age group has a fixed price shows no example price: that price replaces its season prices, and its row says so.
On a date no season covers, or in a season where its price is empty, a tour priced by seasons shows Price unset, and customers cannot book it. A price list's first season makes this apply on every date: once it is saved, the tours and add-ons it applies to also show Price unset before it starts and after it ends. The warning at the top of the page lists the tours whose seasons end soon. Each season group's header also names the dates its seasons leave without a price. A season that repeats every year never ends.
Age group prices in a season
By default, a season uses the tour's own age group prices: a percentage off is taken from the season's price, and a fixed price is the same in every season. A season can set its own for a tour whose Age group pricing is Custom for this tour or Custom for this variant:
- 1
Open the tour's age group prices
In the season, click Age group prices on the tour's row. A tour with several variants has a row for each, with the variant's name under the tour's.
- 2
Set this season's own prices
Under Private tour pricing or Group tour pricing, choose Set age group prices for this season. The prices start as a copy of the tour's: change the ones that differ. Example party shows what each passenger of a party pays with them.
- 3
Save them
Click Save in the window. The tour's row then shows Own age group prices.
- Adults always pay the season's price. So does an age group you leave empty, so a season can also give no child discount.
- Use the tour’s age group prices takes the season back to the tour's prices.
- Whether an age group gets a percentage off or a fixed price is set on the tour, for every season. Changing it, or switching an age group off, removes those prices from the seasons: the tour editor says in how many seasons before it saves.
- A tour whose Adult age group has a fixed price sells at the tour's prices in every season, child prices included.
- In the tour editor, the same choice is under the selected season's prices, on the tour's Pricing.
- Agents' and agencies' seasons can have their own age group prices too, in the season's currency.
- An add-on whose Age group pricing is Custom for this add-on has Age group prices on its row too, unless it is sold by quantity. One choice covers its private and group tour prices together: Use the add-on’s age group prices or Set age group prices for this season. They are set here only, not in the add-on.
- As on a tour, whether an age group gets a percentage off or a fixed price is set in the add-on. Changing it, or switching one of its age groups off, removes those prices from the seasons: the add-on's window says in how many seasons before it saves.
Price lists, agents and agencies
The list on the left starts with your prices for the public: General prices, or each of your price lists. Below come the agents and agencies with seasons of their own. Click Add agent to give an agent or an agency their own seasons and prices. An agent's or agency's seasons can repeat every year too, so their prices don't expire.
Questions we get asked
Yes. Turn off Apply seasonal pricing on the tour's Pricing, or in the add-on: it then sells at its own price on every date.
A new season for all other tours starts with the previous season's prices. A season for selected tours starts with each tour's prices from the last season that priced it. Both include the age group prices those seasons set.
Seasons for all other tours form one chain. Only the first and the last can be changed or removed, so no gap opens between them.
The group's seasons repeat every year and already cover the whole year. To make room for another, move the first season's start or the last season's end.
Yes. The prices your rentals have in that season are deleted with it. The Remove season window first names those rentals (The seasonal prices of 2 rentals will be deleted.) and removes the season only once you click Confirm.
The same goes for a rental's prices in a season that stops pricing it: when you untick Rentals on the group for all items, add the rental to a group for selected items (its prices in the seasons for all items go), or take it out of one.
Rentals already booked keep their prices: each booking stores the prices it was made with.
Yes, with an interval price adjustment: a percentage on top of the normal or seasonal price.
Their agency's seasons if they belong to an agency that has seasons, otherwise the agent's own seasons; then your prices for the public: General prices, or the price list in their Prices from. Once an agent's seasons price a tour, a date they don't cover shows Price unset for that agent: see Agents and agencies.
When staff move a saved booking to a date with other age group prices, its age groups are priced at the new date's prices, like its adult price. On a line whose price was set by hand, the booking form asks first: Keep current price keeps its age group prices too. The same goes for its add-ons. In Edit price, Done sets by hand only the prices you changed: a line you did not change stays on its normal prices.