How to set up your tours in TourTask
A tour is what you sell: its texts and photos, when it runs, what it costs and what comes with it. You set it up once under Tours → Manage, and your booking widget, the backoffice and the online travel agencies you connect all sell it.
A tour at a glance
Texts and photos
A name and descriptions in your languages, a main image and a gallery.
Private and group
Sold to one party, as seats on a shared departure, or both.
Schedule
Start times or opening hours, and the seats of a departure.
Prices
A formula or tiers by party size, child prices and seasons.
Variants
Versions of one tour, each with its own prices and schedule.
Add-ons
Paid extras travellers can add when they book.
Included items
What it includes, what it does not, and what to bring.
Components
The guides and vehicles it needs, and what you pay them.
Packages
Several tours sold as one booking.
Setting up a tour
- 1
Create the tour
Go to Tours → Manage and click Create tour. To copy a tour you already have, choose Start from an existing tour.
- 2
Name and describe it
Under Name and descriptions, write the name in one of your languages, or click Generate with AI. When you save, TourTask translates it into your other languages.
- 3
Add photos
Under Images, add a Main image and photos for the Gallery.
- 4
Choose how it sells
Switch on Available as private tour, Available as group tour or both.
- 5
Set when it runs
On each type's Schedule, add the start times or opening hours. A group tour also needs a Capacity: the seats of a departure.
- 6
Set its prices
On each type's Pricing, enter the prices: see tour pricing.
- 7
Publish it
Switch on Public and click Create.
Questions we get asked
A tour sells when Public is on and it is available as a private or a group tour, with a schedule and a price. A tour that is neither shows a red Unavailable under Tours → Manage.
No. A name in one language is enough: when you save, TourTask translates the tour's texts into the languages they are missing in.
Yes. Choose Duplicate tour in the menu at the top of the tour, and tick what to copy.