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Passenger lists for group tours: open, print and share

Each group of a group tour has a passenger list: who is booked, where they stay and what they need. TourTask makes it from the bookings, with no columns to set up.

Open a passenger list

  1. 1

    Find the group

    On the operations calendar, find the group tour's group.

  2. 2

    Open the list

    Click the menu (⋮) beside the group's passengers and choose View passenger list. It opens in a new tab.

  3. 3

    Print it

    Print it with your browser: the whole table fits on the sheet.

A group's passenger list, with its guide, passengers and lodgings.

What the list shows

At the top: the tour, the group, the date, Passengers, Capacity and who works the group. Below, one row per passenger, with the bookings of one lodging together, and the columns that apply:

ColumnShown when
PaxAlways: the passenger's number and name.
Age groupYour business or the tour uses age groups beyond Adult.
Cabin numberThe group is a shore excursion.
VariantThe group has bookings of more than one variant.
Add-onsA booking has add-ons.
Pickup location, LodgingThe tour picks its travellers up at a pickup location, or at the lodging.
BookingAlways: its number and name, a link to the booking.
Price listA booking was sold on a price list.
PhoneA booking's contact has a phone number.
Your passenger detailsYou ask for them under Configuration → Passenger details: one column each.
NoteA booking has a note.

Under the table, Lodgings lists each lodging with a Map link.

Share it with your guides

  • Staff reminders and Notify provider messages about a group tour end with a View passenger list link to the group the person works.
  • Your guides open it from My calendar too, with the same menu.
  • In TourTask Crew, a guide's job lists the bookings of their own groups, with the passengers' names.
  • To send it as a file, choose Export in the calendar's menu: the Excel file has a passenger sheet for each group.
Who can open the list

Staff who can open the operations calendar or group planning, and the guides, drivers and vehicle owners who work that group. Whoever opens it signs in first: give your guides a login with the Provider role under Users → Manage (see Guides and drivers), or print the list for them.

Questions we get asked

They weren't signed in on that phone. After signing in, TourTask opens its start page: they open the link again.

No: a private tour has one booking, whose customer, number of passengers and lodging show on the calendar, in the reminders and in TourTask Crew.

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