How to sync your TourTask schedule with Google Calendar
Show your jobs, or the whole operations calendar, in your own Google Calendar. Each person connects their own Google account, and TourTask keeps the events up to date.
Connect Google Calendar
- 1
Open your settings
Click the account icon at the top right, beside your name, and choose Settings.
- 2
Choose what to sync
On the Google Calendar card, choose What to sync and Sync to (below).
- 3
Connect
Click Connect Google Calendar and allow TourTask in your Google account. You come back to the Settings page.
What to sync, and where
What to sync:
- My assignments: the activities you work, or your vehicles do. The usual choice for guides and drivers.
- Operations calendar: every activity of the business, for staff who can open the operations calendar.
Sync to:
- Main calendar: your own Google calendar.
- A TourTask calendar for this business: a calendar of its own, which you can colour or hide in Google Calendar. This is where events go unless you choose otherwise.
- One TourTask calendar for all your businesses: one calendar for every TourTask business you work for.
You can change both at any time: upcoming events move with your choice. Choosing Main calendar asks Google for your permission once more.
What appears in Google Calendar
Each activity is an event at its real time: the tour, the number of passengers, the guides and vehicles, the lodging or pickup location, the booking's notes and a link back to TourTask. An activity with no time is an all-day event. Customers' contact details are never included.
New bookings and changes appear within about a minute. A job you're offered in a work offer appears once it's yours.
Notes in Google Calendar
On the operations calendar or My calendar, a note with a Time offers Show in my Google Calendar. Switch it on, and the note appears in your Google Calendar at that time, one hour long. It goes only to the calendar of the person who wrote it.
Pause or disconnect
- Sync enabled pauses the sync, and turns it back on.
- Disconnect removes every event TourTask created in your Google Calendar, past ones included, and the calendar of this business.
- Reconnect appears when Google needs you to connect again, and Repair when the TourTask calendar was deleted in Google.
Questions we get asked
Change it in TourTask instead. Every night TourTask puts back the events that were changed or deleted in Google, and Sync now does it at once.
No. Each person connects their own Google account, and TourTask only adds events to it.